Sample Letters to Your Child’s School: Five Templates for Parents

Dear [Class Teacher / Coordinator / Principal],

I am the parent of [child’s name], Class [x], Section [y]. Over the last [few months] I have noticed that [he/she/they] find [reading / writing / maths / concentrating / communicating] very difficult. For example, [one or two specific examples].

I would be grateful if we could meet to talk about what you have seen in class and what support is possible. I would also like to ask whether the school can arrange or recommend a learning assessment.

Could you please suggest a date in the next [two weeks]? Thank you for your help.

Yours sincerely,
[Your name, phone number]

Dear [Name],

I would like to request a meeting to [prepare / review] an Individualised Education Plan for [child’s name], Class [x].

Please could you tell me who will attend, how long the meeting will be, and whether any reports or a draft plan can be shared with me beforehand? I would like to bring [my husband / wife / a therapist] with me. I will bring [assessment reports and a disability certificate].

Please let me know which dates are possible. Thank you.

Yours sincerely,
[Name]

Dear [Name],

Thank you for meeting me on [date]. I would like to check that I have understood what we agreed:

1. [Goal or support, who will provide it, how often]
2. [Goal or support]
3. The next review will be on [date], and my main contact is [name].

Please let me know if I have misunderstood anything, and could you send me a copy of the written plan? Thank you.

Yours sincerely,
[Name]

Dear [Principal / Exam Coordinator],

[Child’s name] is in Class [x] and has a [type of disability] (certificate no. [number] attached). I would like to request exam concessions, such as [a scribe / extra time], as permitted under the current [board] circular.

Could you please tell me the deadline and any forms needed, and confirm that the school will submit the application? I would also like [child’s name] to practise with these arrangements before the exam.

Thank you for your help.

Yours sincerely,
[Name]

Dear [Principal],

I am writing about [child’s name], Class [x]. At our meeting on [date], we agreed that [support]. I have noticed that [it has not happened / my child has been bullied on (dates)]. [Give one or two facts.]

Could you please tell me by [date] what the school will do, and who will be responsible? I would welcome a meeting. If we cannot resolve this, I would like to know how to raise the matter with the school management.

Yours sincerely,
[Name]